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Privacy Policy for WC Event

Last Updated: July 9, 2025

1. Introduction

Welcome to WC Event (“we,” “us,” “our”). We are committed to protecting the privacy and security of the personal data we collect. This Privacy Policy explains how we collect, use, store, share, and protect your personal data when you use our website, wcevent.com (the “Site”), inquire about our services, or use our photo and video booth services (the “Services”) at events.

This policy is prepared in accordance with the UAE Federal Decree-Law No. 45 of 2021 on the Protection of Personal Data (PDPL) and other relevant regulations.

2. Who We Are (Data Controller)

For the purpose of the PDPL, the data controller is:

3. Personal Data We Collect

We collect different types of personal data depending on your interaction with us:

• When you contact us or book our Services (Our Clients):
  • Contact Information: Your full name, email address, phone number (including WhatsApp), and company name (if applicable).
  • Event Details: The type of event (e.g., wedding, corporate), date, time, and location/venue in the UAE.
  • Financial Information: Billing details and payment information required to process transactions.
• When you use our booths at an event (Event Guests):
  • User-Generated Content: Photos, videos, GIFs, and Boomerangs featuring your image, likeness, and voice.
  • Contact Information for Sharing (Optional): If you choose to share content with yourself, you may provide your email address or phone number.
• When you visit our Website:
  • Technical Data: Internet Protocol (IP) address, browser type and version, time zone setting, and location, operating system, and platform.
  • Usage Data: Information about how you use our website, products, and services.

4. How We Use Your Personal Data

We use your personal data for the following purposes based on a lawful basis for processing under the PDPL:

• To Provide Our Services (Contractual Necessity):
  • To communicate with clients regarding their bookings.
  • To plan and execute our services at the specified event location.
  • To process payments and manage client accounts.
• With Your Consent (Consent):
  • To capture and process photos and videos of event guests using our booths.
  • To send marketing communications about our new services or special offers (you can opt-out at any time).
  • To share digital content with event guests who provide their contact details for this purpose.
• For Our Legitimate Interests (Legitimate Interest):
  • To improve our website, services, and customer relationships.
  • To display a gallery of past events on our website and social media channels (subject to client and guest consent).
  • To ensure the security of our website and services.

5. A Special Note on Guest Consent

The privacy of event guests is paramount.

• Implied Consent by Use: By voluntarily choosing to use our photo/video booths at an event, guests acknowledge and consent to their image and likeness being captured. We will endeavor to ensure signage is clearly visible at the booth explaining this.
• Client Responsibility: We require our clients (the event hosts) to notify their guests that our services will be in operation at the event and that photos/videos will be taken.
• Right to Object: If a guest does not wish to be photographed or recorded, they should refrain from using the booth. If a photo or video is taken inadvertently or if a guest later objects to its use, they can contact us to request its deletion.

6. Data Sharing and Disclosure

We do not sell your personal data. We will only share your data in the following circumstances:

• With Our Staff: To the extent necessary to provide our services.
• With Our Client (The Event Host): We provide the client with a complete gallery of all photos and videos taken at their event.
• Service Providers: With trusted third-party vendors who perform services on our behalf, such as payment processing or web hosting, under strict confidentiality agreements.
• Legal Requirements: If required to do so by law or in response to a valid legal process.

7. Data Storage, Security, and Retention

• Security: We have implemented appropriate technical and organizational security measures to protect your personal data from accidental loss, unauthorized use, access, alteration, or disclosure.
• Storage: Your data is stored on secure servers.
• Retention: We will retain client contact and booking information for as long as necessary to fulfill our contractual and legal obligations. Photos and videos from events will be retained for a period necessary to provide the gallery to our client and for our portfolio purposes (where consent is given), after which they will be securely deleted.

8. Your Rights Under the PDPL

As a data subject in the UAE, you have the following rights regarding your personal data:

• Right to Access: You can request a copy of the personal data we hold about you.
• Right to Rectification: You can request that we correct any inaccurate or incomplete data.
• Right to Erasure (Right to be Forgotten): You can request the deletion of your personal data under certain conditions.
• Right to Restrict Processing: You can ask us to suspend the processing of your personal data in certain scenarios.
• Right to Data Portability: You can request the transfer of your personal data to another party in a structured, machine-readable format.
• Right to Object: You can object to our processing of your data, particularly for direct marketing purposes.
• Rights Related to Automated Decision-Making: You have rights regarding decisions made solely by automated means.

To exercise any of these rights, please contact us at [Your Email Address].

9. Cookies Policy

Our website uses cookies to enhance user experience. Cookies are small text files placed on your device to collect standard Internet log information and visitor behavior information. You can set your browser not to accept cookies, but this may affect the functionality of our website.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The “Last Updated” date at the top of this policy will indicate the latest revision. We encourage you to review this policy periodically to stay informed about how we are protecting your data.

11. Contact Us

If you have any questions about this Privacy Policy, our data protection practices, or wish to exercise your rights, please contact our Data Protection representative: